This includes charges for room and board, as well as any other services or amenities that the guest has used. This, combined with backend database, makes UIS a flexible invoicing solution for small businesses.In the front office department of a hotel, a folio is a record of all the transactions that have taken place between a guest and the hotel. By using Excel formulas, the relationship definition between two fields could be easily be done - for example, "amount to pay" = "room rental unit price" X "number of nights". It is convenient to do calculations in Excel with formulas.
#Guest folio for hotel pdf#
While other invoicing formats, like Microsoft Word (docx) or even Adobe PDF is able to render professional and beautiful invoice forms too, Excel (xlsx) formatted spreadsheet formats has its unique advantages. This hotel bill template includes a business traveler image on the bottom of the form. To replace with your own image, click the "Replace Logo Image" button on the ribbon tab. The blank bill template includes a logo image on the top form.
#Guest folio for hotel full#
On the bottom of the form, besides the usual "Subtotal", "Tax" and "Total" fields, it also adds space for "Cashier's Signature" (this is for printing purpose only - not a field saved to database), and "Guest's Signature", with a declaration like "I agree that my liability for this bill is not waived and agree to be held personally liable in the event that the indicated person, company or association fails to pay for any part or the full amount of the these charges". To set options for auto-generation of invoice numbers, such as prefix and starting number, click the "Settings" button on the "Invoice" ribbon tab, and then go to the "Database" tab. While guest settles the final bill an Invoice is generated usually with a unique Invoice number by Invoice Manager for Excel (UIS) for future reference. For those business guests who are planning a meeting, conference or special event, related fees could be posted here too. All transactions which increase (debit) or decrease (credit) the balance of the account are recorded on the folio, for example, room charges, cash payment advance deposit, etc. Usually when a folio is opened the starting balance is zero. The 5 columns on the detail section allows you to post any debit / credit regarding a room# or guest account. While the previous designs are more suitable for guests who rent multiple rooms (where the "Room#" is a column, with a "Check in" and a "Check out" field for each "Room#"), with this template the "Room#" is a separate field below the "Receipt#" field. So here comes the new design - Hotel Guest Folios with Satisfied Business Traveler.
The form designers at are committed to offer you more choices with professional templates. For example, Hotel Receipt Template (c7005) and Hotel Receipt Format with Blue Gradient Design (c7027). If you search for a bill template with the keyword "Hotel", you may find we've already published several implementations for hotel / motel invoicing here on.
To beautify the form design an image of a satisfied business traveler is added. This hotel guest invoice / guest folios / guest bill format includes spaces for hotels / motels to detail number of guest(s), Room No., Arrival Date, Arrival time, Departure date, Departure time.
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